How long does placement usually take?

Most Ontario listings reach a signed lease within roughly two-to-four weeks of launch when priced to the live market. Homes priced above comp tend to take longer; we will flag that before we list.

Do you handle rent collection after move-in?

Rent collection and ongoing property management are outside the placement scope. Placement closes when the lease is signed, deposits are collected, and the move-in inspection is filed. We can refer you to trusted property managers if you need one.

What happens if the tenant breaks the lease early?

The success fee is earned on placement. If a tenancy ends early for reasons outside the screening file, you can engage MoveSmart for a re-list at a reduced re-leasing rate - details are in your engagement letter.

Who writes the lease?

In Ontario, we use the Ontario Standard Form of Lease (Form 2229E) plus owner-approved riders for parking, utilities, pets, and additional terms. All documents are signed electronically and stored in your portal.

Can I reject an applicant you bring forward?

Yes. You have final say on every applicant. We present a documented risk summary with every application; you approve, counter, or decline. We follow the Ontario Human Rights Code on every decision.

Do you coordinate property prep (painting, cleaning, photos)?

Yes - that is our Rental Preparation service. It is optional and billed separately from placement. We can quote prep on the walkthrough call.

Do I need to meet applicants in person?

No. Showings are hosted by our team, applications are collected in the portal, and the lease is signed electronically. You can stay as hands-off or as involved as you want.

Services

Tenant Placement · End-to-End Leasing

End-to-end tenant placement, managed

From the first listing photo to the move-in inspection, MoveSmart runs the entire placement workflow for your unit. You see every showing, application, and screening decision in the portal - and you only pay a success fee when the lease is signed.

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The problem

What goes wrong without a structured placement process

Mispriced listings sit vacant

Owners who guess at asking rent either leave money on the table or over-price and watch the unit sit for six-to-eight weeks. Either outcome costs a full month of rent in the Ontario market.

Photos and copy that do not convert

Phone photos, no floor plan, and generic listing copy get buried in the Realtor.ca feed. You end up paying for showings that never happen.

Unscreened applicants slip through

Without documented credit, employment, and reference checks, owners sign leases on faith - and find out the mistake at month three, when rent stops arriving.

Paperwork gaps invite LTB risk

Missing riders, un-initialed addenda, or the wrong lease form can undo your position at the Landlord and Tenant Board before the tenancy even starts.

The MoveSmart approach

How MoveSmart delivers tenant placement

One full-service team runs strategic pricing, listing production, showings, screening, offer negotiation, lease execution, and move-in coordination on a single timeline. You approve the decisions that matter and delegate everything else.

Strategic pricing & listing launch

Market-rent analysis against live comps in your postal code, recommended asking range, and a launch plan keyed to the weekend showing cycle.

Professional marketing

Wide-angle photography, virtual tour, floor plan, and editorial copy syndicated to MLS, Realtor.ca, Rentals.ca, Zumper, Kijiji, Facebook Marketplace, and the MoveSmart portal.

Coordinated showings

Showings booked, confirmed, and hosted by licensed representatives. Every attendee is logged and every inquiry is answered within one business hour.

Structured applicant qualification

Credit pull, income verification, employment verification, landlord references, and a written risk summary - documented and shareable on request.

Offer management

Offer ingestion, counter-offer workflow, and owner approval logged in the portal. No text-message chaos, no lost thread.

Lease execution

Province-compliant lease (Ontario Standard Form in ON), riders, deposits, and first-month rent collected on signing via e-signature.

Move-in coordination

Key handover, utility transfer reminders, move-in inspection report, and tenant onboarding - all closed out before day one of the tenancy.

How it works

The engagement

Discovery & engagement

Twenty-minute discovery call, unit walkthrough or virtual tour, and a signed leasing engagement agreement. No upfront cost.

Pricing & prep

Market rent set, prep punch-list agreed, photography and virtual tour produced, and listing copy approved by you.

Launch

Listing syndicated across every major rental channel the same day. Inquiries routed to our leasing team and logged in your portal.

Showings & applications

Showings hosted, applications collected, and every applicant screened against a consistent rubric.

Offer & approval

Qualified applicants presented with a risk summary. You approve, counter, or decline in the portal.

Lease & move-in

Lease executed, deposits collected, keys handed over, and move-in inspection filed. Success fee invoiced on placement.

Who it's for

A fit for every owner profile

Individual landlords

Single-door owners who want a defensible process - not another unread inbox of applicants and a lease they drafted from a template.

Portfolio owners & small PMCs

Owners of five-to-fifty units who want consistent placement quality across their book without staffing an in-house leasing team.

Builders & developers

New-build owners leasing one or two units at close - MoveSmart handles the first tenancy end-to-end and hands a clean file to your property manager.

Pricing

Zero upfront. One success fee on placement - invoiced the day the lease is signed.

See the full fee schedule →

Frequently Asked

Questions about Tenant Placement

Nothing upfront. You pay a single success fee when the lease is signed, typically equal to one month of the new rent. There are no retainers, no photo fees, no screening fees, and no charges if the unit does not lease.

Still have questions?

Talk to a leasing advisor. No pressure, no obligation.

Email us

Related services

Ready to start with Tenant Placement?

Create a free account to walk through the process, or book a 20-minute discovery call. No upfront cost, no obligation.

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No contracts

No upfront fees

Results guaranteed

End-to-end tenant placement, managed

What goes wrong without a structured placement process.