Listing to move-in, run by one agent
Strategic pricing, professional marketing, audit-ready tenant qualification, lease execution, documented move-in. Zero upfront. One leasing success fee on placement.
What goes wrong on most owner leases
Four common failures. Four documented fixes.
Pain · Fix
Problem
Vacant units sitting empty for weeks while you guess at the right asking rent.
How we fix it
Strategic, data-backed pricing on day one - calibrated to live comps in your neighbourhood, not last year’s averages. Pricing is locked before your listing goes live so you avoid the silent weeks of vacancy that come from listing 3% high.
Fix · Pain
Problem
Listing photos that do not sell the unit and copy that gets lost in the feed.
How we fix it
Professional photography, virtual tours, and editorial listing copy syndicated to MLS, Realtor.ca, and the major rental websites the same day prep wraps.
Pain · Fix
Problem
Applicant chaos: a flood of inquiries, no-show showings, and screening you cannot defend.
How we fix it
Showings coordinated and confirmed by our team. Every applicant runs through a structured, documented screen - credit, employment, references, rental history - visible to you in the portal.
Fix · Pain
Problem
Pricing guesswork, sloppy lease paperwork, and a messy move-in that sets the tenancy off badly.
How we fix it
Province-compliant lease execution, deposits and first-month collected on signing, key handover and move-in inspection coordinated end-to-end. Rent protection and partner insurance pathways available where applicable.
We do not get paid until your unit is leased. That single line re-writes every other line on this page.
The MoveSmart promise
The Contract
Nine commitments, written into every owner agreement
Not marketing copy - clauses. Each line below appears verbatim in the leasing agreement you sign.
Nothing Upfront-Standard leasing success fee is paid only on placement. No setup fees, no retainers, nothing due to start.
Self-Serve Online-Onboard, list, and track everything online. No mandatory phone calls - book a call only if you want one.
Dedicated Account Manager (Optional)-A single named contact who knows your file end-to-end, available to owners who want a hands-on point of contact.
Tech + Brick-and-Mortar Execution-Modern listing tools and screening pipelines backed by licensed brokers and on-the-ground showing teams in every market we serve.
Full Portal Visibility-Live view of showings, applicants, screening, approvals, counter-offers, inspections, and the full communication history.
Property Preparation-Photography, virtual tours, painting, cleaning, junk removal, landscaping, handyman, and short-term financing support to get your unit lease-ready.
MLS + Major Rental Websites-Listings distributed to MLS, Realtor.ca, the major rental portals, and our social channels for maximum applicant volume in week one.
Structured, Documented Screening-Credit, employment, references, and rental history - every applicant, every time, with the file visible to you before you approve.
Rent Protection + Insurance Pathways-Optional partner pathways for rent protection and landlord insurance, surfaced at the right moment in your leasing flow.
The Leasing Playbook
How we lease your property
Five concentrated services. Each step run by a named agent on your file. No black-box marketing — every action documented in your owner portal.
End-to-end execution
Documented
from listing to a signed lease and move-in.
Live
MLS + portal syndication
New listing · King West
2 BR · $2,850/mo
Listed today · 712 sqft · 1 parking
247
Inquiries
12
Tours booked
6.4%
Engaged rate
Syndication
Now Showing · 01 of 05
Tenant Placement
Tenant Placement
End-to-end tenant placement: photography, MLS syndication, showings, screening, and lease execution. You pay nothing until a qualified tenant signs.
- MLS plus 20+ syndicated portals
- Agent-led private showings and open houses
- Pay nothing until the unit is leased
Audit
Documented per applicant
Applicant
Maya Rodriguez
Toronto, ON · Pulled Apr 17, 11:42 AM
Equifax credit score
Strong · low risk
38× rent · $112,000 · 4 yrs employed
Now Showing · 02 of 05
Tenant Screening
Tenant Screening
Seven-point screening: Equifax credit pull, employment verification, employer + landlord references, ID + AML. Audit-ready summary in your portal before you decide.
- Credit, employment, and reference checks
- AML and ID verification
- Audit-ready documentation per file
1.2M
Reach across channels
Channel performance · 7d
1.2M impressions
247 inquiries · 6.4% engaged · King West
- MLS / Realtor.ca4,820
- Kijiji2,180
- Facebook + IG1,640
- Rentals.ca1,120
- Other portals740
Now Showing · 03 of 05
Marketing & Distribution
Marketing & Distribution
Architectural photography, MLS the same day, 20+ syndicated portals by morning. Per-channel performance tracked in your owner portal so you can see what is working.
- Architectural photography + measured floor plan
- MLS, Realtor.ca, Kijiji, Facebook, Instagram, Rentals.ca
- Paid amplification on listings that earn it
38pt
Make-ready checklist
Make-ready
38-pt checklist
Now Showing · 04 of 05
Rental Preparation
Rental Preparation
Make-ready services before the listing goes live: repair punch-list, deep clean, smoke/CO check, paint touch-ups, and light staging where it lifts photo quality.
- Repair punch-list and smoke/CO check
- Deep clean, paint touch-ups, light staging
- Photo-ready unit before listing goes live
Signed
OREA · audit-trailed
Residential Lease Agreement
Province + state-compliantTenant Signature
e-Signed today at 2:47 PM
VerifiedAudit trail
Sent
9:14 AM
Viewed
11:03 AM
Signed
2:47 PM
Now Showing · 05 of 05
Leasing Services
Leasing Services
Full-cycle leasing: OREA-standard or province-specific lease drafting, rider attachment, deposit collection, e-signature with audit trail, and move-in coordination.
- Provincial standard lease forms
- Digital signature with audit trail
- First + last collected at signing
The owner promise
Your unit, leased end to end. Your evenings, yours again.
Inside The Portal
What you’ll see in your portal
Four views that turn the leasing process from a black box into a glass box. Log in from any device, any time.
Showings & inquiries
Every inquiry, every booked showing, every no-show - logged with timestamps and the team member who handled it.
Applicant pipeline
See every applicant as they move from inquiry through showing, application, and recommendation. Approve or counter in one click.
Screening reports
Full applicant files: credit, employment, references, rental history. You see what we see before you approve.
Lease & move-in
Signed lease, deposits collected, move-in inspection report, and the full communication history - all in one place.
Owner Economics
The honest comparison
Most owner pages skip the math. Here’s how listing it yourself, hiring a traditional leasing agent, and partnering with us actually compare on the line items that decide how fast - and how well - your unit leases.
Pace from listing to signed lease
- DIY
- Slow, week-to-week
- Traditional
- Inconsistent
- MoveSmart
- Documented, accountable
Pricing approach
- DIY
- Gut feel, last year’s rent
- Traditional
- Broker estimate, infrequent updates
- MoveSmart
- Strategic pricing on live comps
Listing quality & distribution
- DIY
- Phone photos, one or two sites
- Traditional
- Basic photos, limited syndication
- MoveSmart
- Pro photos + virtual tour, MLS + major portals + social
Showing coordination
- DIY
- You answer every text yourself
- Traditional
- Shared inbox, slow reply times
- MoveSmart
- Dedicated team confirms and runs every showing
Tenant qualification rigour
- DIY
- Credit check only, if any
- Traditional
- Credit + basic references
- MoveSmart
- Credit, employment, references, rental history - documented
Setup & onboarding fees
- DIY
- $0
- Traditional
- $200-$500 typical
- MoveSmart
- $0 - success fee paid only on placement
Visibility into the leasing process
- DIY
- You are the process
- Traditional
- Phone calls, occasional email updates
- MoveSmart
- Live portal - every showing, applicant, and approval
Industry benchmarks compiled from CMHC, Buildium, and 2025 leasing-industry owner reports. Specific numbers vary by market.
Owner Stories
What Our Owners Say
MoveSmart handled everything from photography to lease signing. I did not have to lift a finger and my unit was rented in 10 days.
Michael R.
2-Bed Condo, Toronto, ON
The structured screening process gave me total confidence in the tenant they placed. No more sleepless nights worrying about missed rent.
Sarah L.
3-Bed Townhouse, Ottawa, ON
I manage 12 units across three cities. MoveSmart is the only company that treats my portfolio like their own. True full-service execution.
James K.
Multi-Unit Portfolio, Hamilton, ON
Switched from self-managing to MoveSmart and my vacancy dropped from 6 weeks to under 2 weeks. The ROI is undeniable.
Priya M.
1-Bed Condo, Mississauga, ON
Their rent guarantee program saved me during a difficult eviction. I never missed a single payment thanks to MoveSmart.
David W.
Detached Home, Brampton, ON
As an overseas investor, I needed someone trustworthy to manage my properties. MoveSmart provides detailed monthly reports and handles everything.
Anika T.
3 Investment Properties, Calgary, AB
MoveSmart handled everything from photography to lease signing. I did not have to lift a finger and my unit was rented in 10 days.
Michael R.
2-Bed Condo, Toronto, ON
The structured screening process gave me total confidence in the tenant they placed. No more sleepless nights worrying about missed rent.
Sarah L.
3-Bed Townhouse, Ottawa, ON
I manage 12 units across three cities. MoveSmart is the only company that treats my portfolio like their own. True full-service execution.
James K.
Multi-Unit Portfolio, Hamilton, ON
Switched from self-managing to MoveSmart and my vacancy dropped from 6 weeks to under 2 weeks. The ROI is undeniable.
Priya M.
1-Bed Condo, Mississauga, ON
Their rent guarantee program saved me during a difficult eviction. I never missed a single payment thanks to MoveSmart.
David W.
Detached Home, Brampton, ON
As an overseas investor, I needed someone trustworthy to manage my properties. MoveSmart provides detailed monthly reports and handles everything.
Anika T.
3 Investment Properties, Calgary, AB
Coverage
Markets we serve
Twenty-plus cities across Canada and the United States, with licensed brokers and on-the-ground showing teams in every region.
Ontario
Our largest footprint - GTA, Ottawa Valley, and Southwestern Ontario.
Toronto · Ottawa · Mississauga · Hamilton · Brampton · London · Kitchener
British Columbia
Lower Mainland and Vancouver Island leasing, RTB-compliant lease packages.
Vancouver · Surrey · Burnaby · Victoria · Richmond
Alberta
Calgary and Edmonton metros with bilingual French/English options where needed.
Calgary · Edmonton · Red Deer · Lethbridge
Quebec
TAL-compliant leases, French-language tenant comms, Montreal-area specialists.
Montreal · Quebec City · Laval · Gatineau
United States
Cross-border owners welcome. Five-state coverage with US-licensed brokers.
Florida · Texas · California · New York · Illinois
From listing to move-in
Real moments from a leasing file
The places, paperwork, and people behind a clean lease-up. These are the everyday checkpoints owners see in the portal.
List
Properties go live with professional photos at golden hour.
Show
On-site agents host every showing, in person and virtually.
Sign
Owner approvals and counter-offers handled in writing.
Move-in
Documented key release and condition inspection on day one.
Visibility
Watch every milestone from any device with the owner portal.
Marketing
Bright staged photography drives applicant volume in week one.
Frequently Asked
Owner FAQs
Still have questions?
Talk to a leasing advisor. No pressure, no obligation.